Trade Operations and Data Administrator

Overview

Fixed Term Contract – 1 Year                                                                                                                                 

This position offers a unique opportunity to gain real-world experience in global trade operations, with a particular focus on the exciting and vital world of precious metals trading. As a Trade Operations and Data Administrator, you will support key operational and administrative processes across four global trading regions.

You’ll play an important part in maintaining the accuracy and flow of data in critical systems (SAP and Trinity trading system), ensuring accurate static data to all business to make informed decisions and accurate analytical reporting. This role is ideal for someone looking to develop a strong foundation in finance, data management, and international trade operations.

Credit Administration

• Work alongside the credit team, trading and AML teams supporting changes to master data.
• Enter allocated credit limits by office into the integrated trading system to support accurate credit analysis.
• Help maintain and organise customer files, ensuring records are complete and compliant.
• Respond to report requests from counterparties and internal stakeholders.
• Support credit line monitoring and escalate risks (as defined by the company) when necessary.
• Assist in tracking and supporting with the administration of credit renewals in a timely fashion.

Operational Support

• Gain insight into the trade lifecycle and support day-to-day operational administrative processes when needed.
• Help ensure smooth information flow between teams and platforms, supporting accuracy in both SAP and Trinity trading systems.

Compliance

• Learn how internal controls work and why they matter in a regulated financial environment.
• Assist in maintaining systems and controls that comply with internal, external, Financial Reporting Compliance (FRC), and FCA audit requirements.
• Support the documentation and updating of process controls as needed.

Ad Hoc and Project Work

• Collaborate with colleagues on team projects, helping and cover where needed.
• Participate in system regression testing and improvement projects to improve operational efficiency.

Knowledge and Experience

Educational Background:

A bachelor’s degree in finance, Economics, Business Administration, or a related field is required. Candidates without a degree may be considered if they have substantial and relevant professional experience that demonstrates equivalent expertise and knowledge.

Professional Experience:
At least +2 years of experience in a trading back office or a fast-paced financial services environment is preferred.

Analytical and Problem-Solving Skills:
Strong numerical, analytical, and problem-solving abilities, high level of curiosity combined with exceptional attention to detail. These skills are critical for adapting to evolving scenarios, monitoring contracts, and identifying discrepancies in executed trades. They are also key to managing risks associated with price volatility in the commodities business.

Collaborative Mindset:
A proactive approach with a focus on teamwork and collective success, emphasizing collaboration over individual contribution.

Technical Proficiency:
Proficiency in Microsoft Office applications, with a focus on Excel (including pivot tables), PowerPoint, and Visio.

Core Competencies:
Demonstrated proficiency in the following core competencies:

• Communicate Effectively: Delivering clear, concise, and impactful communication across all levels.
• Collaborate for Achievement: Driving success through teamwork and shared goals.
• Develop Self & Others: Commitment to continuous personal and professional development.
• Demonstrate Customer Focus: Prioritizing customer needs and delivering tailored, value-driven solutions.
• Drive Innovation: Proactively identifying opportunities for process improvement and creative problem-solving.

This role is based in our London office and reports to the Operations Manager.

You will work closely with experienced finance and trading professionals across four Group companies, gaining exposure to global business operations.

This role is working within the Precious Metals Services business unit, part of the global Catalysts Division headquartered in the U.S. This division is involved in trading and operations of multiple products including precious metals – a fast-moving and high-value space.

Organisational Relationships:

• Collaborate daily with internal teams across regions
• Work with external counterparties and stakeholders
• Liaise with Global Risk Management and Bank Risk Management teams