Overview
Purpose of the Job
The Operations Coordinator works as part of a team to support Trading, Commercial team & controlling. Ensuring all transactions for the organization are correctly booked, verified, processed & settled. Responsible for reporting and investigating breaches and liaising with internal and third-party stakeholders.
A creator of pool metal release instructions and depository releases/receipts of precious metal.
Co Ordinator of physical movements for customers and monitoring physical supply receipts.
Supporting the Commercial team and Business with their leasing book and developing customer relations.
Answering real time inquiries, resolving customer/supplier discrepancies.
Compliant with value added tax implications for the UK, Japan, Italy & South Africa.
Work closely with operations specialist & the Operations Manager.
Knowledge and Experience
- Bachelor’s degree in finance, Economics, Business Administration, or related discipline.
- 2+ years of progressive experience in a trading back office or fast-paced financial services environment preferred.
- Good understanding of trading operations e.g. hedging, futures and spot trading.
- High proficiency in numerical and analytical skills combined with attention to detail.
- Working knowledge of / familiarity with international regulations and laws on value-added taxation.
- Proficiency in the Microsoft suite of applications – focus on Excel, PowerPoint, and Visio.
- Developed proficiency in the following competencies must be evident and demonstrated:
- Communicate Effectively
- Collaborate for Achievement
- Demonstrate Customer Focus
- Drive Innovation
Principal Responsibilities –
Processing of Trades
- Verify all trade entries booked by the trading team into the Trinity trading system and ensure accuracy of same.
- Ensure that all trade confirmations are received from/sent to counterparties within the prescribed timeframe.
- Ensure all life cycle events through the system have been completed.
- Investigate all queries from customers, cross functions and globally.
- Support commercial team transactions.
- Work with trading, commercial and credit to ensure credit lines are adhered to.
- Support business with analysis where required.
- Assist where needed in projects related to trading operations & systems development.
Metal Movements / Shipping and Reconciliation
- Clear London and Zurich daily commitments within designated cut off time.
- Reconcile closing metal positions with financial institutions.
- Affect daily depository commitments, monitor forward positions.
- Record internal / external metal movements accurately and timely on the pool accounts.
- Reconcile all stock positions and clear discrepancies.
- Co-Ordinate physical shipments in a timely fashion, log deliveries and provide data for REACH reporting.
- Ensure daily stock positions are accurate and communicate inconsistencies to trading team immediately.
Monitoring of Contracts
- Be aware of and comply with contractual obligations regarding pricing, delivery, payment, etc.
- Prepare management summaries.
- Identify, report and deal with discrepancies.
Supply Chain
- Be aware of supply chain requirements, and any changes required.
Compliance
- Ensure that a robust system of internal controls exists to satisfy internal, year-end, Financial Reporting Compliance (FRC) audits and EMIR/FCA regulations in a timely manner, including an update of Process Controls as and when required.
- Follow guidelines relating to REACH.
- Ensure that Company guidelines are properly implemented and that requirements are fulfilled in a timely manner.
Value-Added Taxes
- Be aware of VAT regulations and the implications in the UK, Italy, South Africa, and Japan for the business.
- Process and record VAT.
- Liaise with VAT authorities and internal departments to ensure compliance.
Nature and Scope
Work environment
- The Operations Coordinator reports directly to the Operations Manager.
- The position is under supervision with limited independence.
Business environment
This division is an operating division headquartered in the United States.
- This position operates within a highly complex, multiple product (including precious metals) and operations environment.
- Organizational relationships are complex as this business operates on a global level comprising of all regions and includes joint venture partners.
Internal and external relationships Interacts frequently with all levels of the business unit, local finance organizations and corporate departments.
