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Operations Coordinator

Salary: £40K - £45K


Our client, an International Commodity Trading house is seeking an experienced Operations Coordinator, reporting to the Operations Manager

The Operations Coordinator works as part of a team to support Front office & back office. The are responsible for ensuring all transactions are processed, booked & fulfilled. Responsible for reporting and investigating breaches and liaising with other group companies.

Background and Experience Required

  • Bachelor’s degree in Finance, Economics, Business Administration or related discipline.
  • 2+ years of progressive experience in a trading back office or fast-paced financial services environment preferred.
  • Basic general understanding of trading operations e.g. hedging, futures and spot trading.
  • Good numerical and analytical skills combined with attention to details.
  • Working knowledge of / familiarity with international regulations and laws on value-added taxation.
  • Proficiency in the Microsoft suite of applications – focus on Excel, PowerPoint and Vision.
  • Communicate effectively – both verbal and written


Processing of Trades

  • Verify All trade entry booked by trading into Trinity trading system and ensure accuracy of same.
  • Ensure that all trade confirmations are received from/sent to counterparties within the prescribed timeframe.
  • Ensure all life cycle events through the system have been completed.
  • Investigate all queries from customers, cross functions and globally.
  • Support commercial team transactions.
  • Work with trading, commercial and credit to ensure credit lines are adhered to.
  • Support business with analysis where required.

Metal Movements / Shipping and Reconciliation

  • Clear daily commitments within designated cut off time.
  • Reconcile closing metal positions with financial institutions.
  • Affect daily depository commitments, monitor forward positions.
  • Record internal / external metal movements accurately and timely on the pool accounts.
  • Reconcile all stock positions and clear discrepancies.
  • Co-Ordinate physical shipments in a timely fashion, log deliveries and provide data for REACH reporting.
  • Ensure daily stock positions are accurate and communicate inconsistencies to trading team immediately.

Monitoring of Contracts

  • Be aware of and comply with contractual obligations regarding pricing, delivery, payment, etc.
  • Prepare management summaries.
  • Identify, report and deal with discrepancies.


  • Ensure that a robust system of internal controls exists to satisfy internal, year-end, Financial Reporting Compliance (FRC) audits and EMIR/FCA regulations in a timely manner, including an update of Process Controls as and when required.
  • Follow guidelines relating to REACH.
  • Ensure that guidelines are properly implemented and that requirements are fulfilled in a timely manner.

Value-Added Tax

  • Process and record VAT properly.
  • Liaise with VAT authorities and internal departments to ensure compliance.


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